The future for business document management

Alex Hidalgo, IT solutions director

Efficient document management is essential in any company, regardless of its size or industry. The accumulation of physical and digital files can be overwhelming, leading to a loss of time and resources. In this context, DocShare emerges as software specially designed for businesses, revolutionizing the way document files are managed. This software, harnessing cutting-edge technologies, offers a comprehensive solution for document management, transforming business processes and promoting digitization. 

DocShare stands out for its ability to automate document management in a single application. Whether on a computer, tablet, or smartphone, this software allows you to manage all documents, from old ones stacked on shelves to new ones generated daily. The great advantage of DocShare is its capability to manage both physical and digital format files, storing them directly on the platform.

The foundation of DocShare is built on Artificial Intelligence (AI), workflow management, and corporate mobility technology. These technologies enable maximum efficiency in document processes, optimizing operations across departments and dramatically reducing the time required to search for and manage documents. Collaboration with renowned technological partners such as ABBYY, Validated ID, and Microsoft ensures that the software is always up-to-date and incorporates the latest innovations in the field of document management.

DocShare is a flexible and adaptable platform that adjusts to the specific needs of each company. It is integrable with all IT resources thanks to its ".net" technology. Furthermore, it is available in various modes, including private cloud, public, hybrid, and on-premises, providing users with the freedom to choose the option that best suits their business environment.

DocShare not only reduces the number of documents in offices but also offers a wide range of features that facilitate document administration. On one hand, it allows for efficient administration: the management process begins by scanning old documentation stored in the company. From there, different sections are created to store files based on their type and function. Additionally, it automates the online storage of new invoices, contracts, and delivery notes. Moreover, it is ERP compatible: one of the standout features of DocShare is its customization capability. This software adapts to the needs of each user and is compatible with enterprise resource planning and accounting systems. This means that information is organized efficiently and can be shared with other programs in your company. 

DocShare is a comprehensive solution that is transforming the way companies manage their documents. The transition towards a more digital and efficient approach to document management is an investment that, in the long run, brings clear and tangible benefits to any organization.

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